Discovering a new residence for your enterprise may be an challenging project that involves careful thought and planning. A new office is so much more than a simple change of address, the property you select will ultimately reflect your organization values, tradition and brand personality. It’s therefore vital to have a clear understanding of your requirements before setting out in seek for new office space.

1. Set up your Funds

How a lot rent are you able to realistically afford and might this figure be maintained throughout the time period of the lease? Don’t forget to factor in enterprise rates and repair charges into your office house budget.

2. Decide how a lot area you need

Working out how much house you are going to want within the new office is an effective starting point. Do a headdepend and consider the number of assembly rooms, private offices and different facilities reminiscent of kitchen etc.

3. Which location?

Location is an important factor when choosing office space. Consider which location can be most convenient and attractive to each employees and clients. The situation of your office can make or break your business, and will even have a significant impact in your rental costs – so choose carefully.

4. Temporary your Commercial Property Agent

The subsequent step is to source and temporary a local commercial property agent. They will want a clear understanding of your office space requirements; what facilities you need, type and size of office lease required as well as the limitations of your price range and timeframe. This information will provide a framework for them to assess the market and are available up with a brieflist of suitable office properties so that you can view.

5. Viewing Properties

Viewing potential office properties is usually a time-consuming process. Go to every office property with an open and clear mind and have the Office Space Checklist at hand to help you prioritise what considerations are most essential for what you are promoting to perform effectively. Remember that first impressions count and final!

6. Analyse your Commitment

How long do you want the office house for? A median office lease is between 5-10 years, but shorter offices are trending giving businesses more flexibility. Attempt to negotiate the inclusion of a break clause within the lease to provde the option of vacating the premises at some stage before the lease expires.

7. Do your Homework

Earlier than agreeing to take the house, you need to ensure you’re getting the best deal attainable, in orderk your Property Agent for a list of common office rents and deals which have recently been completed / achieved in that particular area. That way, you will be able to check and weigh up your options and have assurance you are securing the very best deal.

8. Consider Office Layout & Design

The format and configuration of the space is an important factor. Are you looking for an open plan office or cellular? In case you are considering knocking down partitions or erecting partitions it’s essential to know whether this is a viable option and permissible with the Landlord.

9. Office Lease Incentives

The small print of the office lease are an essential incentive when it involves renting office space. Your Property Agent will probably negotiate several properties on your brieflist to see which one comes out more favourable. Be patient at this stage, as a number of copies of an office lease will must be exchanged earlier than a deal can lastly be closed.

10. Get Legal Advice

When you’re happy that you have chosen the correct office property, it’s time to handover the lease to a Property Solicitor who will study the element of every clause, make sure that everything has been clearly documented and that your commercial pursuits are protected.

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Devon O'Keeffe